Girl Scouts of Orange County Volunteer Position Descriptions
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Volunteer Roles

Expand the Volunteer positions listed below for more information about the roles you are considering for this year and follow the steps below:

  1. Read the position descriptions.
  2. Click here on the Volunteer Agreement link.
  3. Review and agree to the terms & conditions and click the submission button, sending the form directly to Council Headquarters.
  4. You will receive a confirmation email and a copy of the agreement.

A completed agreement is required each year, no matter the number of volunteer positions you hold. You may download a print version of the position description by clicking on the "Download position pdf" link under each position.

SU Coordinator- Human Resources

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PURPOSE OF POSITION: To provide leadership and management of a Service Unit by organizing volunteers and troops to deliver Girl Scouting throughout the Service Unit.

TERM: Appointed by the Volunteer Specialist for one-year term; eligible for reappointment.

TIME COMMITMENT: approximately 10-15 hours/month

ACCOUNTABLE TO: Volunteer Specialist

SUPPORTED BY: Volunteer Specialist

RESPONSIBILITIES:

  1. Work in partnership with the Service Unit Coordinator – Planner and the Volunteer Specialist to plan, direct and monitor the delivery of the Girl Scout program throughout the Service Unit.
  2. Keep VS apprised of all issues; assist troop volunteers and Service Unit Team members in problem solving.
  3. Leads onboarding process for new troop volunteers.
  4. Work in partnership with and recruit Service Unit Team members and troop volunteers annually, implement a succession plan.
  5. Orient certain Service Unit Team members to their position and them on various resources applicable to their position.
  6. Monitors that all Troop Leaders and SU Team Members have submitted their Volunteer Agreements annually by October 1st.
  7. Collaborate with the Recognition Coordinator to ensure that volunteers are recognized and thanked.
  8. Work with the Data Management Coordinator to monitor Service Unit volunteers by tracking background screening expiration dates, training records, submitted troop financial reports and membership status.
  9. In collaboration with the Service Unit Coordinator – Planner, review all troop travel plans; review and approve all Additional Money Earning Projects in accordance to Council guidelines and policies.
  10. Attend Service Unit Team and Service Unit meetings.
  11. Complete Service Unit Manager training within three months of initial appointment.
  12. Utilize Online Features. (i.e. MyGS, biweekly reports, Volunteer Network)
  13. Complete the volunteer application and background screening process, including registration and orientation.
  14. Support and promote Council Product Sales and Fund Development activities in all aspects.
  15. Demonstrate a commitment to the mission, goals, guidelines, policies and standards of GSUSA and GSOC.

QUALITIES REQUIRED:

  • Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  • Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  • Ability to Foster Diversity: Understand and embrace differences.
  • Communication Skills: Express ideas clearly and concisely.
  • Model the Girl Scout Promise and Law: Demonstrate personal integrity, credibility and dependability for girls.
  • Management Skills: Lead a community-based team of volunteers. Strong problem solving and communication abilities required. 
SU Coordinator - Planner

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PURPOSE OF POSITION: To provide leadership and management of a Service Unit by establishing a clear vision that is consistent with the Girl Scout mission, promise, law and movement goals.

TERM: Appointed by the Volunteer Specialist for one-year term; eligible for reappointment.

TIME COMMITMENT: approximately 10-15 hours/month

ACCOUNTABLE TO: Volunteer Specialist

SUPPORTED BY: Volunteer Specialist

RESPONSIBILITIES:

  1. Work in partnership with the Service Unit Coordinator – HR and the Volunteer Specialist. In coordination with the Program Specialist, direct and monitor the delivery of the Girl Scout program throughout the Service Unit.
  2. Determine the Service Unit personnel needs and maintain a working Service Unit Team.
  3. Work with Service Unit Team to develop and implement a plan of work and the Service Unit budget. Share the budget with the Service Unit at Service Unit meetings quarterly.
  4. Be a bank signatory on the Service Unit bank account, and any existing Community account. Review and approve large Service Unit event budgets.
  5. Develop agendas for and conduct Team and Service Unit meetings.
  6. Coordinate the Service Unit’s representation at Council meetings, activities and events.
  7. Receive Council information through all channels provided and ensure its delivery to appropriate Service Unit members.
  8. Encourage and facilitate new and renewing Girl Scouts Independent (GSI) participation (including adult volunteers) in Service Unit and Council events.
  9. In collaboration with the Membership Coordinator, monitor GSI membership, individual girl progress, needs, and issues.
  10. Utilize Online Features. (i.e. MyGS, biweekly reports, Volunteer Network)
  11. Complete the volunteer application and background screening process, including registration and orientation.
  12. Complete all position-related training within three months of appointment.
  13. Support and promote Council Product Sales and Fund Development activities in all aspects.
  14. Demonstrate a commitment to the mission, goals, guidelines, policies and standards of GSUSA and GSOC.

QUALITIES REQUIRED:

  1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  3. Ability to Foster Diversity: Understand and embrace differences.
  4. Communication Skills: Express ideas clearly and concisely.
  5. Model the Girl Scout Promise and Law: Demonstrate personal integrity, credibility and dependability for girls.
  6. Management Skills: Lead a community-based team of volunteers. Strong problem solving and communication abilities required.
SU Data Management Coordinator

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PURPOSE OF POSITION:  To oversee all Service Unit membership registration efficiently, effectively and promptly.

TERM: Appointed by the Service Unit Coordinator – HR for one-year term; eligible for reappointment.

TIME COMMITMENT: approximately 5-10 hours/month

ACCOUNTABLE TO:  Service Unit Coordinators, Volunteer Specialist.

SUPPORTED BY: Volunteer Specialist 

RESPONSIBILITIES:

  1. Attend mandatory Data Management Coordinator training.
  2. Retain copies of Troop Parent Permission logs when online registration is used (2 years), and both girl and adult paper registrations.
  3. Data Integrity: Review biweekly Service Unit reports and send any discrepancies to Customer Care department; report combined or disbanded troops to the Volunteer Specialist; report changes to contact information for any member to Customer Care.
  4. Report Generation: supply Service Unit Manager with list of troops not registered; supply Service Unit Coordinators and Service Unit Product Managers with current membership figures, troop composition and lists of girls and adult membership as needed.
  5. Provide information and support to Service Unit team members and with this information assist the team in setting and achieving Service Unit goals and recuirtment goals.
  6. Help leaders access forms and reference materials as needed. (i.e. MyGS)
  7. Attend Service Unit and Team meetings.
  8. Utilize Online Features. (i.e. MyGS, biweekly reports, Volunteer Network)Complete the volunteer application and background screening process, including registration and orientation.
  9. Complete all position-related training within three months of appointment.
  10. Support and promote Council Product Sales and Fund Development activities in all aspects.
  11. Demonstrate a commitment to the mission, goals, guidelines, policies and standards of GSUSA and GSOC.

QUALITIES REQUIRED:

  1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  3. Ability to Foster Diversity: Understand and embrace differences.
  4. Communication Skills: Express ideas clearly and concisely.
  5. Model the Girl Scout Promise and Law: Demonstrate personal integrity, credibility and dependability for girls.
  6. Skills Required: Medium to Advanced Excel skills, strong familiarity of MyGS required.
SU Finance Coordinator

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PURPOSE OF POSITION: To keep Service Unit finances in order by receiving and disbursing funds accurately and maintaining comprehensive financial records.

TERM: Appointed by the Service Unit Coordinator–HR for one-year term; eligible for reappointment.

TIME COMMITMENT: Approximately 5 hours/month

ACCOUNTABLE TO: Service Unit Coordinator–Planner, Volunteer Specialist.

SUPPORTED BY: Service Unit Coordinators, Volunteer Specialist

RESPONSIBILITIES:

  1. Manage one bank account to handle funds for the Service Unit.
  2. Be a bank signatory on Service Unit bank account, and existing Community account. In coordination with the Service Unit Coordinator–Planner, review and approve large event budgets.
  3. Notify Volunteer Specialist of changes in account signatures, and request bank authorization letter.
  4. Receive any income, and record all transactions for all Service Unit Events, following GSOC and Service Unit Financial Guidelines.
  5. Maintain accurate records of all transactions, including receipts, bank statements and supporting documentation.
  6. Issue check–with proper signatures–to pay documented budgeted expenses of the Service Unit.
  7. Work closely with Service Unit Coordinator–Planner and Event Chair/Coordinators regarding event finances and budget.
  8. Work with Service Unit Team to establish an annual Service Unit budget; keep Service UnitTeamapprised ofbudget statusand account balance.
  9. Attend Service Team and Service Unit meetings.
  10. Prepare and submit the annual Service Unit Financial Report to the Service Unit Coordinator–Planner.
  11. Assist Troop Leaders with their Troop Financial Reports.
  12. Utilize Online Features. (i.e. MyGS, biweekly reports, Volunteer Network)
  13. Complete the volunteer application and background screening process, including registration and orientation.
  14. Complete all position-related training within three months of appointment.
  15. Support and promote Council Product Sales and Fund Development activities in all aspects.
  16. Demonstrate a commitment to the mission, goals, guidelines, policies and standards of GSUSA and GSOC.

QUALITIES REQUIRED:

  1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  3. Ability to Foster Diversity: Understand and embrace differences.
  4. Communication Skills: Express ideas clearly and concisely.
  5. Model the Girl Scout Promise and Law: Demonstrate personal integrity, credibility and dependability for girls.
  6. Bookkeeping Skills: Understand sound bookkeeping practices, use of Excel or other bookkeeping software. 
SU Membership Coordinator

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PURPOSE OF POSITION: Develop and implement membership strategies for assigned Service Unit.

TERM: Appointed by the Service Unit Coordinator for a one-year term.

ACCOUNTABLE TO: The Service Unit Coordinator/HR and Recruitment Specialist

RESPONSIBILITIES:

  1. Develop/implement a year-round SU recruitment and retention plan.
  2. Organize and attend Service Unit wide recruitments.
  3. Respond to membership inquiries at schools where there is no School Liaison.
  4. Disseminate all membership campaign information to Service Unit members.
  5. Find a volunteer(s) to conduct recruitments.
  6. Assist the Membership team in building and maintaining the troop opportunity catalog.
  7. Appoint School Liaisons and serve on SU Team.
  8. Attend Service Unit Team and Service Unit meetings.
  9. Utilize online resources
  10. Complete the volunteer application and background screening process, including registration and orientation.
  11. Complete all position-related training with Membership team within one month of appointment.
  12. Support and promote Council Product Sales and Fund Development activities in all aspects.
  13. Demonstrate a commitment to the mission, goals, guidelines, policies and standards of GSUSA and GSOC.

QUALITIES REQUIRED:

  1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  3. Ability to Foster Diversity: Understand and embrace differences.
  4. Communication Skills: Express ideas clearly and concisely.
  5. Model the Girl Scout Promise and Law: Demonstrate personal integrity, credibility and dependability for girls.
  6. Recruitment Skills: Recruit volunteers and girls into Girl Scout troops.
SU Recognition Coordinator

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PURPOSE OF POSITION: The Service Unit Recognition Coordinator ensures older girls and adult volunteers are recognized and appreciated for their hard work and outstanding service all year long. The position is also responsible to integrate parents and girls participation in the Service Unit to help appreciate and thank troop volunteers year-round.

TERM: Appointed to a one-year term. May serve no more than three consecutive terms; after one year lapse maybe appointed again.

TIME COMMITMENT: Approximately 2 hours per month.

ACCOUNTABLE TO: Service Unit Manager and Volunteer Specialist

RESPONSIBILITIES:

  1. Establish and update award record keeping for Service Unit on an annual basis, communicate with the Volunteer Development Coordinator for accuracy.
  2. Create referral log for new nominations and add names on a monthly basis.
  3. Promote and collect adult volunteer award nominations and submit nomination for the annual Recognition Event, due February 4th, by 6:08 pm (2-4-6-8, who do we appreciate?).
  4. Promote and collect older girl award nominations and submit nomination for the annual Recognition Event, due March 12th by 6:00 pm.
  5. Promote older girl nominations and support Celebrate Leadership Event, due (Pending).
  6. Inform your Service Unit team of awards criteria, nomination procedures and deadlines
  7. Ensure that your Service Unit has strong representation in the nominations process.
  8. Work with parents and girls in the Service Unit to help appreciate and thank troop volunteers year-round.
  9. Promote and support activities for Volunteer Appreciation Month and Leaders Appreciation Day in April.
  10. Attend Service Team and Service Unit meetings
  11. Utilize Online Resources; Pinterest boards (@GirlScoutsOC). GSOC Volunteer Recognition web page:  http://www.girlscoutsoc.org/en/for-volunteers/why-volunteer.html and GSOC Volunteer Appreciation web page:  http://www.girlscoutsoc.org/en/for-volunteers/volunteer-recognition/volunteer-appreciation.html
  12. Communicate recognition and appreciation support to Council staff (Staff title here).
  13. Complete the volunteer application and background screening process, including registration and orientation.
  14. Complete all position-related training within three months of appointment.
  15. Support and promote Council Product Sales and Fund Development activities in all aspects.
  16. Demonstrate a commitment to the mission, goals, guidelines, policies and standards of GSUSA and GSOC.

QUALITIES REQUIRED:

  1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  3. Ability to Foster Diversity: Understand and embrace differences.
  4. Communication Skills: Express ideas clearly and concisely.
  5. Model the Girl Scout Promise and Laws: Demonstrate personal integrity, credibility and dependability for girls.
SU Level Consultant

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PURPOSE OF POSITION: To serve as a Girl Scout program Level Consultant for the service unit.

SUMMARY: The Service Unit Level Consultant is responsible for engaging volunteers with the Girl Scout Leadership Experience (GSLE) and the national program portfolio by providing networking opportunities, resources relevant and communication to both troop and GSI girls.  The Level Consultant is the Service Unit Team advocate for diverse, high quality Girl Scout experiences for girls.

TERM: Appointed by the Service Unit Manager for a one-year term, renewable upon completion of evaluation process.

TIME COMMITMENT: Approximately 5 hours/month

ACCOUNTABLE TO:  Service Unit Coordinators, Program Specialist.

SUPPORTED BY: Program Specialist.

RESPONSIBILITIES:

  1. Complete Girl Scouting 101, (Level) Essentials, and Service Unit (SU) Level Consultant training within three months of appointment agreement.
  2. Engage in enrichment opportunities such as Level Consultant Rallies, Field Meetings, Volunteer Conference, and other communications from your (level) Program Specialist (Facebook, emails, etc.)
  3. Attend monthly SU Team and SU Meetings, and facilitate level specific breakout sessions/networking opportunities    at least twice a year at SU Meetings.
  4. Provide level support to Troop Leaders and GSI parents in your SU:  collaborate with SU HR and Planner to welcome new GSOC volunteers through email and/or in person, communicate regularly via email to share level specific program updates/event information, Product Sale Program, retention events and encourage participation in Girl Scout surveys.
  5. Utilize Online Features. (i.e. MyGS, biweekly reports, Volunteer Network)
  6. Complete the volunteer application and background screening process, including registration and orientation.
  7. Support and promote Council Product Sales and Fund Development activities in all aspects.
  8. Demonstrate a commitment to the mission, goals, guidelines, policies and standards of GSUSA and GSOC.

QUALITIES REQUIRED:

  1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  3. Ability to Foster Diversity: Understand and embrace differences.
  4. Communication Skills: Express ideas clearly and concisely; And ability to motivate and educate others.
  5. Model the Girl Scout Promise and Law: Demonstrate personal integrity, credibility and dependability for girls.
SU School Liasion

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PURPOSE OF POSITION: Help all girls and adults who wish to become members of Girl Scouts by being a Girl Scout contact at school.

TERM: Appointed by the Membership Coordinator for a one-year term.

ACCOUNTABLE TO: The Membership Coordinator.

RESPONSIBILITIES:

  1. Respond to general membership inquiries and direct to GSOC website.
  2. Network with school and PTA.
  3. Organize and attend recruitment events at your school.
  4. Order/distribute recruitment materials/advertising at school.
  5. Recruit troop leaders and girls at school and community.
  6. Work with the SU Membership Coordinator and Membership Team to develop and implement a year-round recruitment plan and provide input for Opportunity Catalog.
  7. Utilize online resources.
  8. Complete the volunteer application and background screening process, including registration.
  9. Complete all position-related training with Membership team within one month of appointment.
  10. Support and promote Council Product Sales and Fund Development activities in all aspects.
  11. Demonstrate a commitment to the mission, goals, guidelines, policies and standards of GSUSA and GSOC.

QUALITIES REQUIRED:

  1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  3. Ability to Foster Diversity: Understand and embrace differences.
  4. Communication Skills: Express ideas clearly and concisely.
  5. Model the Girl Scout Promise and Law: Demonstrate personal integrity, credibility and dependability for girls.
  6. Recruitment Skills: Recruit and organize girls and adults into Girl Scout troops.
SU Delegate

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PURPOSE OF POSITION: To serve as a voting member of Girl Scouts of Orange County (GSOC) representing the Service Unit.

TERM & VACANCIES:

  1. Delegates shall serve for a term of one (1) year.
  2. No delegate shall serve more than three (3) consecutive terms. After one (1) year lapse following the three (3) consecutive terms, the delegate may be elected again.
  3. Service Units shall be entitled to elect delegates and alternate delegates.
  4. Alternate delegates shall become delegates for the unexpired term should vacancies occur.
  5. Terms of office shall begin at the close of the meeting at which delegates are elected or alternate delegates are appointed.
  6. ACCOUNTABLE TO: Elected by and accountable to the Service Unit and Council.

RESPONSIBILITIES:

  1. Participate in the GSOC Annual meeting as an elected representative.
  2. Become acquainted with Council structure, goals, programs and policies.
  3. Keep informed of trends, activities and needs of Girl Scouting within Service Unit.
  4. As directed, complete online or in-person delegate training and briefing session(s).
  5. Study the business to be presented at the Council Meeting prior to the meeting. Solicit ideas and opinions from constituents and meet with other delegates as needed.
  6. Report actions taken at the Council Meeting to the Service Unit.
  7. Attend special meeting of the Council when called.
  8. Work with Service Unit to facilitate, promote & attend Strategy Cafes.
  9. Participate in special elections by mail or e-mail when necessary.
  10. Support the Council’s Affirmative Action Policy and the Council’s commitment to pluralism and valuing diversity.
  11. Support and promote Council Product Sales and Fund Development activities in all activities.

QUALITIES REQUIRED:

  1. Register as a member of Girl Scouts and be 16 years of age or older.
  2. Belief in the aims and purpose of the Girl Scout Movement.
  3. Ability to analyze and make objective decisions.
  4. Demonstrate commitment to the mission, policies, standards and goals of GSUSA and GSOC.
SU Fall Product - Cookie Manager

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PURPOSE OF POSITION: To administer Fall Product/Cookie Program within the Service Unit to benefit the membership.

TERM:   Appointed by Council Product Sales Manager for duration of program.

TIME COMMITMENT: approximately 5-12 hours/month

ACCOUNTABLE TO:  Council Product Sales Manager and the Service Unit Team.

SUPPORTED BY: Council Product Sales Department, Product Program Task Group, Service Unit Team, Volunteer Specialist 

RESPONSIBILITIES: (Best practice: co-SU Product/Cookie Managers with specific skill sets to complete specific tasks)

SU Product/Cookie Manager - People (People skills volunteer)

  1. Supervise and support Troop Product/Cookie Coordinators.
  2. Be available during the program to advise and assist Troop Product/Cookie Coordinators.
  3. Communicate with Troops and forward Council communications.

SU Product/Cookie Manager – Web (Detail Oriented Volunteer)

  1. Appoint Troop Product/Cookie Coordinators after verifying Volunteer Management process is complete (membership, background screening, training)
  2. Provide a roster of Troop Product/Cookie Coordinators to the Product Sales Department.
  3. Review Troop Product/Cookie Coordinators’ reports for accuracy and completeness.
  4. Monitor troop entries in product sales software, make corrections and submit reports by dates required.

Both:

  • Participate in all position-related training.
  • Cooperate with the entire Service Unit Product/Cookie Team.
  • Complete evaluation survey to provide feedback and make recommendations.
  • Complete the membership and background screening process.

QUALITIES REQUIRED:

  1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  3. Ability to Foster Diversity: Understand and embrace differences.
  4. Personal Integrity: Model honesty, credibility and dependability for the girls.
  5. Skills: Organized, basic computer literacy with intermediate Excel skills, good communicator, keep accurate and organized records.
SU Fall Product - Cookie Materials Coordinator

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PURPOSE OF POSITION: To administer Fall Product/Cookie Program within the Service Unit to benefit the membership.

TERM:   Appointed by Council Product Sales Manager for duration of program.

TIME COMMITMENT: approximately 2-5 hours/month

ACCOUNTABLE TO:  Council Product Sales Manager and the Service Unit Team.

SUPPORTED BY: Council Product Sales Department, Product Program Task Group, Service Unit Team, Volunteer Specialist 

RESPONSIBILITIES:

  1. Participate in all position related training.
  2. Receive program materials.
  3. Collate materials for distribution.
  4. Report any damages, shortages, and/or missing materials to GSOC’s Product Sales Department immediately.
  5. Coordinate with Service Unit to distribute materials to troop volunteers.
  6. Complete evaluation survey to provide feedback and make recommendations.
  7. Complete the membership and background screening process.

QUALITIES REQUIRED:

  1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  3. Ability to Foster Diversity: Understand and embrace differences.
  4. Communication Skills: Express ideas clearly and concisely.
  5. Personal Integrity: Demonstrate personal integrity, credibility and dependability for girls.
  6. Skills:  Organized, detail oriented, good communicator and information management. 
SU Nut - Cookie Distributor

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PURPOSE OF POSITION: To administer Fall Product/Cookie Program within the Service Unit to benefit the membership.

TERM:   Appointed by Council Product Sales Manager for duration of program.

TIME COMMITMENT: approximately 2-8 hours/month

ACCOUNTABLE TO:  Council Product Sales Manager and the Service Unit Team.

SUPPORTED BY: Council Product Sales Department, Product Program Task Group, Service Unit Team, Volunteer Specialist 

RESPONSIBILITIES:

  1. Participate in all position-related training.
  2. Obtain product distribution location.
  3. Take delivery of product and distribute to Troop Product/Cookie Coordinators.
  4. Use care in handling and storing product to prevent breakage, heat damage, water damage, loss, etc.
  5. Communicate with troops and forward council communications.
  6. Cooperate with other Service Unit Product/Cookie Managers.
  7. Complete evaluation to provide feedback and make recommendations.
  8. Complete the membership and background screening process.

QUALITIES REQUIRED:

  1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  3. Ability to Foster Diversity: Understand and embrace differences.
  4. Communication Skills: Express ideas clearly and concisely.
  5. Personal Integrity: Demonstrate personal integrity, credibility and dependability for girls.
  6. Skills:  Organized, detail oriented, maintain basic computer literacy including Excel, and good communicator. 
SU Fall Product - Cookie Girl Rewards

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PURPOSE OF POSITION: To administer Fall Product/Cookie Program within the Service Unit to benefit the membership.

TERM:   Appointed by Council Product Sales Manager for duration of program.

TIME COMMITMENT: approximately 2-8 hours/month

ACCOUNTABLE TO:  Council Product Sales Manager and the Service Unit Team.

SUPPORTED BY: Council Product Sales Department, Product Program Task Group, Service Unit Team, Volunteer Specialist 

RESPONSIBILITIES:

  1. Participate in all position related training prior to troop/group participation.
  2. Receive, count, sort, and/or pick up rewards.
  3. Report any damages, shortages, and/or missing rewards to GSOC’s Product Sales Department immediately.
  4. Coordinate with Service Unit to distribute rewards immediately to troop volunteers.
  5. Complete evaluation survey to provide feedback and make recommendations.
  6. Complete the membership and background screening process.

QUALITIES REQUIRED:

  1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  3. Ability to Foster Diversity: Understand and embrace differences.
  4. Communication Skills: Express ideas clearly and concisely.
  5. Personal Integrity: Demonstrate personal integrity, credibility and dependability for girls.
  6. Skills:  Organized, detail oriented, good communicator and information management.
SU Booth Sale Coordinator

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PURPOSE OF POSITION: To administer Fall Product/Cookie Program within the Service Unit to benefit the membership

TERM:   Appointed by Council Product Sales Specialist for duration of program.

TIME COMMITMENT: approximately 5-10 hours/month

ACCOUNTABLE TO:  Council Product Sales Specialist and the Service Unit Team.

SUPPORTED BY: Council Product Sales Department, Product Program Task Group, Service Unit Team, Volunteer Specialist 

RESPONSIBILITIES: (Best practice: co-SU Booth Sale Coordinators with specific skill sets to complete specific tasks)

SU Booth Locations (People Skills volunteer):

  1. Work with store & property managers to secure locations
  2. Run booth lottery
  3. Answer volunteer questions & provide tips to troop volunteers, etc.
  4. Share council communications with Troops.

SU Booth Paperwork (Detail Oriented volunteer):

  1. Secure if requested by SU Booth Locations Coordinator (Certificates of Insurance, Facility Usage, Permits, etc.)
  2. Record assignments at booth lottery
  3. Complete booth sale data entry into Snap
  4. Monitor online troop reservations

BOTH:

  • Participate in all position-related training.
  • Coordinate and supervise all arrangements for booth sale sites.
  • Cooperate with Service Unit Product/Cookie Team.
  • Complete evaluation to provide feedback and make recommendations.
  • Complete the membership and background screening process.

QUALITIES REQUIRED:

  1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  3. Ability to Foster Diversity: Understand and embrace differences.
  4. Communication Skills: Express ideas clearly and concisely.
  5. Personal Integrity: Demonstrate personal integrity, credibility and dependability for girls.
  6. Skills:  Organize and manage information effectively, maintain basic computer literacy with relevant software including intermediate Excel, good communicator, keep accurate and organized records. 
Product Sale Cupboard Manager

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PURPOSE OF POSITION:  To manage the receipt, storage and distribution of products to Troops/Groups.

TERM and ACCOUNTABLE TO:  Appointed by the Council Product Sales Manager for duration of the program.

SUPPORT: Guidance and Training is provided through the Product Program Task Group and Product Sales Department. 

There is access to relevant materials that prepare for and support this position.

RESPONSIBILITIES:

  1. Participate in Product Sale Cupboard Management training.
  2. Direct the operation of the Cupboard within the assigned area and provide space to house product.
  3. Take delivery of product as needed throughout the sale.
  4. Confirm each troop’s order, pick-up date and time via email.
  5. Distribute product during set published hours and days.
  6. Enter and commit all transfers of products in the product sale software within 24 hours after Troop pick-up.
  7. Complete daily inventory, balancing product in hand with inventory count maintained in product sale software.
  8. Maintain daily communication with Product Sales department during program period to ensure adequate stock and balanced inventory on hand at all times.
  9. Record any damaged product received into product sale software.
  10. Assist with product movement between Cupboard locations as needed.
  11. Complete end of sale final reports to be submitted with receipts when Cupboard is closed.
  12. Complete the membership and background screening process.

QUALITIES REQUIRED:

  1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  3. Ability to Foster Diversity: Understand and embrace differences.
  4. Communication Skills: Express ideas clearly and concisely.
  5. Personal Integrity: Demonstrate personal integrity, credibility and dependability for girls.
  6. Skills:  Organize and manage information effectively, maintain basic computer literacy with relevant software including intermediate Excel, good communicator, keep accurate and organized records. 
Troop/Group Fall Product/Cookie Coordinator

Download position pdf

PURPOSE OF POSITION: To administer Product/Cookie Program within the Service Unit to benefit the membership.

TERM:   Appointed by Service Unit Fall Product/Cookie Manager for duration of program.

TIME COMMITMENT: approximately 5-12 hours/month

ACCOUNTABLE TO:  The Service Unit Fall Product/Cookie Manager and Troop Leaders.

SUPPORTED BY: Council Product Sales Department, Product Program Task Group, Service Unit Team, Volunteer Specialist 

RESPONSIBILITIES: (Best Practice: Divide responsibilities for skill sets to complete specific tasks)

TPC or TCC – (People)

  1. Train the parents/girls/leaders on procedures, program resources and provide assistance during the program period.
  2. Ensure adults and girls follow Council policies and procedures and Safety-Briefings are conducted.

TPC or TCC – (Paperwork – online software access, detail oriented)

  1. Verify girls are registered Girl Scout members and Troop helpers are registered and background screened.
  2. Accept responsibility to deposit all money collected from parents and girls into troop/group account and for payments to Council by deadlines.
  3. Keep accurate records of all transactions, use receipts and submit reports by due dates.
  4. Supervise all arrangements for booth sales and ensure adults complete online training prior to troop/group or parent/daughter booth sales.

ALL

  1. Participate in all position related training prior to troop/group participation.
  2. Complete evaluation survey to provide feedback and make recommendations.
  3. Complete the membership and background screening process.

INVENTORY (online software access, detail oriented)

  1. Coordinate product/cookie inventory, take delivery of product/cookies and distribute to girls/parents.
  2. Use care in handling and storing product to prevent breakage, heat damage, water damage, loss, etc.
  3. Keep accurate records of all transactions, use receipts and submit reports by due dates.
  4. Order additional product/ cookies as needed.

REWARDS

Receive and sort girl rewards and distribute them immediately to girls

QUALITIES REQUIRED:

  1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.
  2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.
  3. Ability to Foster Diversity: Understand and embrace differences.
  4. Communication Skills: Express ideas clearly and concisely.
  5. Personal Integrity: Demonstrate personal integrity, credibility and dependability for girls.
  6. Skills:  Organized, basic computer literacy with intermediate Excel skills, good communicator, keep accurate and organized records. 
Troop Leader

Download the Troop Leader position description PDF.

PURPOSE OF POSITION: To guide girls in planning and carrying out activities that will reflect their interests and develop their leadership skills within the framework and policies of GSUSA and GSOC.

TERM: Appointed by the Service Unit Coordinator- HR for a one year term, eligible for reappointment.

TIME COMMITMENT: 1-4 troop meetings per month, prep time, activities and events

SUPERVISION: Service Unit Coordinator – HR and GSOC staff SUPPORT: Troop Leaders receive support, guidance, and encouragement from the Service Unit Coordinators and team members, as well as GSOC staff members. There is access to relevant learning opportunities and materials to prepare and support your role.

RESPONSIBILITIES INCLUDE:

1. Guide girls in planning activities that help them discover, connect with others and take action so they experience fun and friendship while making the world a better place.

2. Recruit parents and guardians to hold troop leadership and troop helper roles.

3. Meet with troop leadership and other troop helpers to implement long-range plans made by the girls.

4. Communicate troop plans, finances and needs to parents/guardians.

5. Ensure the safety and wellbeing of girl and adult members by following safety guidelines of GSUSA and GSOC.

6. Work to maintain at least 12 girl members in the troop.

7. Keep your designated Service Unit Membership Coordinator, School Liaison and Placement Specialist informed of current girl membership and the number of available openings.

8. Coordinate troop representation at Service Unit and GSOC meetings and events.

9. Maintain troop records and submit all paperwork as required: i.e. permission slips, Product Sales, Troop Financial Report, etc.

10. Utilize On-Line Features: i.e. GirlScoutsOC.org, MyGS, Volunteer Toolkit, Volunteer Network, GSOCLearning,com, Product Sales sites.

11. Keep records of GSOC screened and eligible troop volunteers for troop activities and conduct safety briefings as required.

12. Complete the volunteer onboarding process, including registration, screening, and orientation.

13. Complete the volunteer agreement and all position-related training within three months of appointment.

14. Support and promote Council Product Sales and Fund Development activities in all aspects.

15. Remain informed about and comply with current policies, procedures and guidelines of GSUSA and GSOC.

16. Demonstrate a commitment to the mission, goals, guidelines, policies and standards of GSUSA and GSOC.

QUALITIES REQUIRED:

1. Ability to Focus on Girls: Understand that girls experience the Girl Scout Leadership model by using girl-led, cooperative-learning and learning-by-doing activities.

2. Adaptability: Adjust and modify own behavior, and remain flexible and tolerant in changing situations.

3. Ability to Foster Diversity: Understand and embrace differences.

4. Communication Skills: Express ideas clearly and concisely.

5. Model the Girl Scout Promise and Laws: Demonstrate personal integrity, credibility and dependability for girls.

INSPIRE Trainer

Download position pdf

PURPOSE OF POSITION: To facilitate INSPIRE learning opportunities of the highest quality consistent with the philosophy of Volunteer Development in Girl Scouting and which meet the identified needs of the Council and its volunteers.

TERM: Appointed by the Volunteer Development Manager for a one-year term; eligible for reappointment

ACCOUNTABLE TO AND SUPPORTED BY: Volunteer Development Manager

RESPONSIBILITIES:

  1. Provide effective delivery of the INSPIRE training program to adult volunteers at the Argyros Girl Scout Leadership Center in Newport Beach, CA.
  2. Communicate with the Volunteer Development team to obtain course materials.
  3. Communicate your availability to the Volunteer Development team.
  4. Submit attendance records, evaluations and other appropriate information, (including issues with equipment, location or participants) to the Volunteer Development team within five days of completion.
  5. Train a minimum of 6 INSPIRE learning opportunities per year.
  6. Arrive early set up; Stay after clean up; be available and approachable to volunteers before, during, and after the training
  7. Treat all volunteers as peers: with respect, courtesy, make them feel welcome, and value their input.
  8. Answer questions knowledgeably, with written back up, or refer unanswerable questions to Volunteer Development.
  9. Participate in the annual Trainer’s Learning Conference and other meetings as necessary.
  10. Support the Girl Scout Leadership Experience.
  11. Complete the volunteer screening and onboarding process, including membership registration.
  12. Complete all position-related training prior to delivering initial training.
  13. Support and promote Council Product Sales and Fund Development activities in all aspects.
  14. Demonstrate a commitment to the mission, goals, guidelines, policies and standards of GSUSA and GSOC.

Competencies:

  1. Positive and encouraging coaching skills that foster confidence in leaders.
  2. Effective oral, writing and reading skills.
  3. Able to deliver engaging and interactive presentations to groups as well as individuals.
  4. Professional appearance, performance and demeanor while serving as a representative of GSOC.
  5. Able to work productively and respectfully with people of diverse cultures, abilities, personalities, ages and backgrounds.
  6. Email and internet capabilities for efficient communication, document sharing and research.
  7. Demonstrate personal integrity, credibility and dependability.
  8. Understand and feel comfortable using technology and providing guidance to adults using the INSPIRE technology.

  

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