Because troop/group funds are owned collectively by the troop, proper handling and accounting of the funds is imperative. All troop funds must be placed in a bank account. The following will help you establish a troop bank account:
- The signers for the checking account must be registered and background screened adult members of Girl Scouts. Additionally, each Troop bank account must have a minimum of 2 signers who are not related by blood or marriage or living in the same household. Policies & Standards, page 3.
- Complete “Using Resources Wisely Troop Financial Training” an online video-based training on www.gsoclearning.com. Anyone who is responsible for troop finances needs to complete this online training.
- In approaching a bank, look for a zero to low service fee. Ask your Service Unit if they have any bank recommendations.
- Request a Bank Authorization Letter from Service Unit Coordinator-HR (or designee) giving you permission to open a bank account. Prepare any other forms the bank may need: 501c3 IRS Determination Letter and/or Articles of Incorporation (found in the Forms & Docs tab at www.GirlScoutsOC.org or in the Volunteer Network under the Finance tab)
- Take the Girl Scout Bank Authorization Letter and other documentation (attached to your bank letter) to the bank when opening your account.
- Troops are authorized to have checks and a debit card.
- All troop funds must be deposited in a bank account titled, “Girl Scouts of Orange County Troop” and the address of the leader or one of the signers must be on the checks.
Complete the Online Troop ACH Authorization Form each time there is a change in your bank account. Go to www.GirlScoutOC.org and under Forms & Docs and keyword search “TAA” then Click the link “Online Troop ACH Authorization Form” and follow the instructions.