side menu icon

Girl Scouts of Orange County 2020 Cookie Program for Volunteers
January 26, 2020 - March 8, 2020

Let's rock this cookie season!

It’s going to be AWESOME. Are you ready? Great. Let’s do it.

Learn super useful life skills, gain a ton of confidence, and discover the leader inside to get amazing things done. And there’s more. Selling cookies also means big fun, great friends, and a chance to change the world—sweet!

2019 Cookie Season Archives

Volume 13 | March 19, 2019

Service Unit Cookie Manager

Thank you for your support of the Troop Cookie Coordinators this season!  Top sellers will be announced in April.

IMPORTANT:  We will be pulling the delivery address for the recognitions from ABC Smart Cookies on Wednesday, March 20 to give to our vendors.  Please look at your Service Unit information under the Council tab in ABC Smart Cookies to make sure the name and address listed is where the recognitions are to be delivered.  Follow the instructions on page 8 of the Service Unit Plan Book if this information needs to be updated.

Recognition orders will be final and cannot be changed on Wednesday, March 20.  Please email cookies@girlscoutsoc.org if any changes need to be made in ABC Smart Cookies.

Service Unit Cookie Distributor

A BIG shout out to you all! With your help, we were able to hand out over 1.4 million packages of cookies to over 1200 Troops!  This simply could not have been done without your organization, flexibility, and smiling faces. Thank you for being such an integral part of the Service Unit Cookie Team!  

Service Unit Cookie Materials Coordinator

Thank you for helping the Troops and girls achieve their goals!  The materials used from the receipt books to the Family Guides to the Recognition flyer are an integral part of the Cookie Program.  We appreciate you making these items available for Troops and girls all throughout the Cookie Program.  You are all rock stars!

Service Unit Cookie Rewards Coordinator

Welcome Service Unit Cookie Recognitions Coordinators to the 2019 Cookie Program!

Service Unit Cookie Recognitions Coordinator online training is now available on www.gsoclearning.com/.   Be sure to complete this training by Sunday, March 17 to fulfill the Service Unit Stretch Bonus requirement!

Now – March 20:

  • Verify with your Service Unit Cookie Manager that the name and address under Service Unit Information in ABC Smart Cookies has been correctly updated with your information (Service Unit Plan Book page 8).
Booth Sale Coordinator

Thank you for helping the Troops and girls achieve their goals!  All of your hard work in securing sites, running lotteries, maintaining sites, and helping to monitor troops was such a huge part of their success in the Cookie Program.  We appreciate all of your hard work and commitment to making 2019 a successful Cookie Program. You are all rock stars!

Please remember to go back to the stores and thank the managers that you worked with. Take them a box or two of cookies and a hand written thank you, ask a troop or two to write thank you cards or use THESE.

Additional Booth Sales for troops with inventory remaining may be authorized through the end of March. If any of your Booth Sale locations are still open to having troops sell, connect with your Service Unit Cookie Manager to see if troops still have inventory remaining. Email cookies@girlscoutsoc.org with any locations booked through the end of March (these locations do NOT need to be added to the Booth Sale Scheduler in ABCSmartCookies). 

Top Resources and Reminders

Great News! Cookies taken from Cupboards, virtual Cookie Share, and Direct Ship orders have increased  Troop proceeds to 75¢ and we are close to the next proceeds level! We will announce the final proceeds level, as well as top sellers, and overall cookie program results soon. Because we are so close, we have held off on processing payments. Congratulations volunteers and Girl Scouts on an impressive cookie season!

1000+ Club Angel’s Game Banner Parade
If your Girl Scout sold 1000+ packages, she is invited to march in the  Banner Parade During Girl Scout Night at Angels Stadium on May 18, provided you have purchased tickets. March 25 is the last day to  order tickets.

Cookie Dough, OC Bucks and Juliette Dollars Expire April 30th
Please remind girls to redeem their Cookie Dough, OC Bucks and Juliette Dollars before they expire on April 30th. Girls can use their certificates in the Shop, to pay for Camp Scherman, Day Camp, Council Service Fee, Troop Travel, Service Unit, and  Council Events. Troops who collect Cookie Dough from girls as payment for troop activities listed above should submit a  Cookie Dough Reimbursement form. See our  Cookie Dough FAQs for more information.

Cookie Contests
It’s not too late for Girl Scouts to enter a  Cookie Contest!

This week on gscookiesetc.org

Volunteer Network Retirement 
Girl Scouts of Orange County is upgrading some of our online systems. As part of this process, the determination has been made to retire the Volunteer Network by the end of March. Members who are currently accessing resources still housed on the Volunteer Network, such as Volunteer Training and Recognition Records, Service Unit Rosters, and Product Sales Resources, will receive a separate communication with instructions for where they can access the resource once the Volunteer Network has been retired. If you have any questions about this communication, please contact  customercare@girlscoutsoc.org.

Volume 12 | March 12, 2019

Service Unit Cookie Manager

It’s Service Unit crunch time!  Be sure to check troop reports for accuracy, make corrections and complete steps to be eligible for SU Bonus.

March 13: Troop Final Paperwork Due to Service Unit by 9:00AM
(Service Unit Plan Book page 29)

  • Troops EMAIL copy of Troop Balance Summary to you and cc their Troop Treasurer & Leaders. 

March 13-17: End of Sale Service Unit Processing (Service Unit Plan Book pages 30-35)

Completing these steps is a requirement for the SU Bonus

  • Review Troop reports for accuracy and make corrections
  • Verify all cookies have been assigned using the Troop on Hand Inventory, allocate leftover to girls and correct any over allocations made by troops (listed on Troop on Hand Inventory as a negative number)
  • Verify recognition orders have been placed, create and review orders for troops as needed

Reminder, use the Manage Recognition Orders feature under Recognitions to update recognition orders as needed.

By Sunday, March 17:
 Completing these steps is a requirement for the SU Bonus

  • Send email to cookies@girlscoutsoc.org saying “Service Unit Processing is complete.” In the subject line.  In the body of the email, include information for troops with unresolved errors, delinquencies or Counterfeit Bill reports if necessary.  Note if a troop was unresponsive.
  • Complete online Service Unit Stretch Bonus form located at www.gscookiesetcorg/cookies/forms beginning March 14th

IMPORTANT:  We will be pulling the delivery address for the girl rewards from ABC Smart Cookies on Monday, March 18 to give to our vendors.  Please look at your Service Unit information under the My Service Unit tab in ABC Smart Cookies to make sure the name and address listed is where the girl rewards are to be delivered for your Service Unit.  Follow the instructions on page 8 of the Service Unit Plan Book if this information needs updating. 

Service Unit Cookie Distributor

A BIG shout out to you all! With your help, we were able to hand out over 1.4 million packages of cookies to over 1200 Troops!  This simply could not have been done without your organization, flexibility, and smiling faces. Thank you for being such an integral part of the Service Unit Cookie Team! 

Service Unit Cookie Materials Coordinator

Thank you for helping the Troops and girls achieve their goals!  The materials used from the receipt books to the Family Guides to the Recognition flyer are an integral part of the Cookie Program.  We appreciate you making these items available for Troops and girls all throughout the Cookie Program.  You are all rock stars!

Service Unit Cookie Rewards Coordinator

Welcome Service Unit Cookie Recognitions Coordinators to the 2019 Cookie Program!

Service Unit Cookie Recognitions Coordinator online training is now available on http://www.gsoclearning.com/.   Be sure to complete this training by Sunday, March 17 to fulfill the Service Unit Stretch Bonus requirement!

Now – March 17:

  • Verify with your Service Unit Cookie Manager that the name and address under Service Unit Information in ABC Smart Cookies has been correctly updated with your information (Service Unit Plan Book page 8).
Booth Sale Coordinator

Thank you for helping the Troops and girls achieve their goals!  All of your hard work in securing sites, running lotteries, maintaining sites, and helping to monitor troops was such a huge part of their success in the Cookie Program.  We appreciate all of your hard work and commitment to making 2019 a successful Cookie Program. You are all rock stars!

Please remember to go back to the stores and thank the managers that you worked with. Take them a box or two of cookies and a hand written thank you, ask a troop or two to write thank you cards or use THESE.

Additional Booth Sales for troops with inventory remaining may be authorized through the end of March. If any of your Booth Sale locations are still open to having troops sell, connect with your Service Unit Cookie Manager to see if troops still have inventory remaining. Email cookies@girlscoutsoc.org with any locations booked through the end of March (these locations do NOT need to be added to the Booth Sale Scheduler in ABCSmartCookies). 

Top Resources and Reminders

THANK YOU to all of our amazing volunteers, parents, families, and friends who supported all of our Orange County Cookie Bosses this year during the Cookie Program. With your support, our girls were able to reach beyond their goals and achieve Level Four Troop Proceeds and will earn 74 cents per package sold. What an amazing achievement! The Product Sales Team is tallying up all final numbers and we will have more updates for you soon. Be on the lookout for the final top seller lists in the April Member News!

Troops Have Reached Proceeds Level Four! Over the weekend, troops jumped to the next proceeds level
and will now earn 74¢ per package. Congratulations on this achievement! Our council team is processing final Cookie Program numbers--including virtual Cookie Share, online sales, and cookies taken from the cupboards. More updates coming soon.

This week on gscookiesetc.org:

 

Volume 11 | March 5, 2019

Service Unit Cookie Manager

We’re in the home stretch and it’s time to check-in to find out how your troops are doing.

Do Now

  • Verify the name and address under Service Unit Information in ABC Smart Cookies has been correctly updated with the Service Unit Rewards Coordinator information (page 8 of the Service Unit Plan Book)

March 8: Girl’s Payment Due to Troop

  • Encourage troops to make deposits and allocate cookies to girls in ABC Smart Cookies NOW.

Keep checking in with troops to see how they are doing with inventory

  • Notify us NOW if you have concerns about a troop with excess cookie inventory.  Do not wait until after the cookie program ends.

Yes, troops can continue to booth after the Cookie Program ends.  Booth Sale Coordinators may authorize additional booth sales through the end of March, providing permits are valid. 

Mar 13: Troop Final Paperwork Due to Service Unit at 9:00 am (Service Unit Plan Book page 29)

ABC Smart Cookies will lock out troops at 9:00 am.

  • Troops email Troop Balance Summary report
  • Troops must note if a Delinquency and/or Counterfeit Bill Reports were submitted in the body of their email (if necessary)
  • Cookie Share patch is for virtual Cookie Share ONLY.  Troops’ own can purchase in shop.
Service Unit Cookie Distributor

A BIG shout out to you all! With your help, we were able to hand out over 1.4 million packages of cookies to over 1200 Troops!  This simply could not have been done without your organization, flexibility, and smiling faces. Thank you for being such an integral part of the Service Unit Cookie Team!

Service Unit Cookie Materials Coordinator

Troops may still need additional materials while their cookie program is winding down for the season.  Please have materials (Family Guide, Recognition flyers, Troop Plan Book, and Cookie Receipts) ready for them to pick-up.  Contact customercare@girlscoutsoc.org in more materials are needed.

Service Unit Cookie Rewards Coordinator

Welcome Service Unit Cookie Rewards Coordinators to the 2019 Cookie Program!  You have picked an awesome time to volunteer for the Service Unit Cookie Team.  We have created an online fast track just for you!  Thank you for volunteering for this important role. 

Service Unit Cookie Recognitions Coordinator online training will be available on gsoclearning.com beginning March 13, 2019. 

Now – March 17:

  • Verify with your Service Unit Cookie Manager that the name and address under Service Unit Information in ABC Smart Cookies has been correctly updated with your information (Service Unit Plan Book page 8).
Booth Sale Coordinator

Less than one week left! We are almost there!

Be sure to check in with troops and your Service Unit Cookie Manager to see if any troops need to schedule more booth sales. Now is the time to see if troops have excess cookies on hand.

Super Booth Sales are March 9th and 10th. Please see pages 19 and 20 of your Booth Sale Coordinator Plan Book for information about Super Booths. The updated Super Booth Receipt and additional instructions will be emailed to you.

February 15 – March 10:

  • Booth Sales!

February 19 – March 20:

March 9-10:

  • Super Booth Sale Weekend

March 10:

  • Cookie Program ends!

Check in with troops to see how they are doing with inventory

  • Work with your Service Unit Cookie Manager to see how troops are doing with inventory
  • Notify us NOW if you have concerns about a troop with excess cookie inventory.  Do not wait until after the cookie program ends.

Yes, troops can continue to booth after the Cookie Program ends.  Booth Sale Coordinators may authorize additional booth sales through the end of March, providing permits are valid.

Top Resources and Reminders

Troops Have Reached Proceeds Level 3! Here's How to Get to Level 4
Congratulations! This past weekend troops jumped two proceeds levels! Troops have picked up enough cookie packages to earn 72¢ per package and your Direct Ship orders got us to 73¢! If each troop takes just 14 more packages (and/or Direct Ship or Cookie Share sales), troop proceeds will jump to 74¢ per package. We can do this!

This week on gscookiesetc.org :

 

Volume 10 | February 26, 2019

Service Unit Cookie Manager

Check-in with troops and provide coaching if a troop has excess inventory. See page 27 of the Service Unit Plan Book for more information regarding extra product.

Important!  Notify us NOW if you have concerns about a troop with excess cookie inventory.  Do not wait until after the cookie program ends.

March 1: Last Day to Submit updated TCC Roster to cookies@girlscoutsoc.org . (Service Unit Plan Book page 29). 

Ensure all Troop Cookie Coordinators have completed the appointment process (page 6 of the Service Unit Plan Book).  Troops with no appointed Troop Cookie Coordinator will not earn troop proceeds.

Service Unit Cookie Distributor

A BIG shout out to you all! With your help, we were able to hand out over 1.4 million packages of cookies to over 1200 Troops!  This simply could not have been done without your organization, flexibility, and smiling faces. Thank you for being such an integral part of the Service Unit Cookie Team! 

Service Unit Cookie Materials Coordinator

Troops are continuing to join the Cookie Program!  Please have materials (Family Guide, Recognition flyers, Troop Plan Book, Cookie Receipts, and Booth Sale Identifier poster) ready for them to pick-up.  Contact customercare@girlscoutsoc.org in more materials are needed.

Service Unit Cookie Rewards Coordinator

Service Unit Cookie Recognitions Coordinator online training will be available on http://www.gsoclearning.com/ beginning March 13, 2019. 

Verify the name and address under Service Unit Information in ABC Smart Cookies has been correctly updated with your information with your Service Unit Cookie Manager (Service Unit Plan Book page 8).

Booth Sale Coordinators

WAZE Booth Sales! Remind troops to review page 22 of the Troop Plan Book for WAZE Booth Sale guidelines and cancellation policy. . If a troop must cancel a Waze booth shift, it is mandatory to cancel the shift in the Booth Sale Scheduler in ABCSmartCookies by 10am the Monday prior.

We recommend running a Booked Booth Sale Report on Friday, Saturday, and Sunday around the same time each day. This will help you keep track of troops who did not give 48 hour notice on cancellations.

Find answers fast in your Booth Sale Coordinator Plan Book.  

February 15 – March 10:

  • Booth Sales!

February 19 – March 20:

March 9-10:

  • Super Booth Sale Weekend

March 10:

  • Cookie Program ends! 
Top Resources and Reminders

Troop Proceeds Update
Troop proceeds are guaranteed at 71¢ per package and when the Council’s overall cookie sales reach 2,390,033 troop proceeds go to 72¢ per package. To date troops have sold 2,348,556 packages. We are so proud of the girls and grateful to our volunteers and parents for their support. Keep up the GREAT work!
 
This week on gscookiesetc.org:

Volunteer Network Retirement
Girl Scouts of Orange County is upgrading some of our online systems. As part of this process, the determination has been made to retire the Volunteer Network by the end of March. Members who are currently accessing resources still housed on the Volunteer Network, such as Volunteer Training and Recognition Records, Service Unit Rosters, and Product Sales Resources, will receive a separate communication with instructions for where they can access the resource once the Volunteer Network has been retired. If you have any questions about this communication, please contact customercare@girlscoutsoc.org.

 

Volume 9 | February 19, 2019

Service Unit Cookie Manager

Feb. 20 Troop First Payment via ACH Debit will begin. Each bank process payments differently, so it may take a few days to show up in your troop account.

  • Instruct troops who are having difficulties making their first payment to:
    •  Schedule booth sales using the Booth Scheduler on ABC Smart Cookies or by contacting their Service Unit Booth Coordinator
    • Post excess inventory on the Cookie Swap site

See page 26 of the Service Unit Plan Book for more ways to help troops who cannot make their first ACH payment.

Check-in with troops and provide coaching if a troop has excess inventory. See page 27 of the Service Unit Plan Book for more information regarding extra product.

Service Unit Cookie Distributor

A BIG shout out to you all! With your help, we were able to hand out over 1.4 million packages of cookies to over 1200 Troops!  This simply could not have been done without your organization, flexibility, and smiling faces. Thank you for being such an integral part of the Service Unit Cookie Team! 

Service Unit Cookie Materials Coordinator

Troops are continuing to join the Cookie Program!  Please have materials (Family Guide, Recognition flyers, Troop Plan Book, Cookie Receipts, and Booth Sale Identifier poster) ready for them to pick-up.  Contact customercare@girlscoutsoc.org in more materials are needed.

Service Unit Cookie Rewards Coordinator

Service Unit Cookie Recognitions Coordinator online training will be available on http://www.gsoclearning.com/  beginning March 13, 2019. 

Verify the name and address under Service Unit Information in ABC Smart Cookies has been correctly updated with your information with your Service Unit Cookie Manager (Service Unit Plan Book page 8).

Booth Sale Coordinators

Rain or Shine: Booth Sales will continue this weekend! Remind troops to keep cookies dry by taking a cooler to store them in, keeping them off the ground, or using a wagon or a cart with a tarp over the top.

WAZE Booth Sales! Remind troops to review page 22 of the Troop Plan Book for WAZE Booth Sale guidelines and cancellation policy.

We recommend running a Booked Booth Sale Report on Friday, Saturday, and Sunday around the same time each day. This will help you keep track of troops who did not give 48 hour notice on cancellations.

Find answers fast in your Booth Sale Coordinator Plan Book. 

February 15 – March 10:

  • Booth Sales!

February 19 – March 20:

March 9-10:

  • Super Booth Sale Weekend

March 10:

  • Cookie Program ends! 
Top Resources and Forms

Troop Proceeds Update
To date troops have picked up 2,261,280 packages; just 128,753 more packages to go to reach the first  troop proceeds jump to 72¢! We are noticing a trend in online sales are on the rise thanks to the ability to mix and match packages! We are so proud of the girls and are grateful to our volunteers and parents for their support. Keep up the GREAT work!

Stellar Skills Contest
Calling all Orange County Girl Scouts who have standout cookie business skills! We want first-time sellers and veteran cookie pros alike to enter the Stellar Skills contest. One girl will be selected to represent each of the 5 Skills: Goal Setting, Decision Making, People Skills, Business Ethics, and Money Management. Our Steller Skills girls and their families will be invited to attend the Stellar Sellers Dinner, receive a special recognition of their Stellar Skills, and earn a fun patch! Complete the online entry form by March 31 to enter.

Click here to view a flyer in English and here to view in Spanish. Official contest rules are available here.

This week on gscookiesetc.org:

 

Volume 8 | February 12, 2019

Service Unit Cookie Manager

Feb 11-17: Troops Prepare for First Payment

  • Troops collect money from parents and deposit in Troop Account
  • Troops record girl payments in Smart Cookies
  • Smart Cookies sends email with troop payment amount due

Feb. 15: Booth Sales Begin (Service Unit Plan Book  pages 22- 24)

Door-to-door and cookie stands continue in Orange County. 

  • Monitor Troop online entries
  • Assist troops with obtaining additional cookies from Cupboards
  • Remind Troops to: keep the cookies off the ground, keep them dry if the weather is inclement, and keep them cool if the weather is hot

Feb. 18: GSOC Closed for the Holiday

Feb. 19: Money Due to Troop Account

  • Instruct troops to make deposits and complete the online Payment Adjustment form by 3:00 pm on Tuesday, February 20, 2019 if they cannot make full first payment
  • Cookie Swap site goes live
  • Volunteer to be a Mystery House Host by signing up here.
Service Unit Cookie Distributor

A BIG shout out to you all! With your help, we were able to hand out over 1.4 million packages of cookies to over 1200 Troops!  This simply could not have been done without your organization, flexibility, and smiling faces. Thank you for being such an integral part of the Service Unit Cookie Team!  

Service Unit Cookie Materials Coordinator

Troops are continuing to join the Cookie Program!  Please have materials (Family Guide, Recognition flyers, Troop Plan Book, Cookie Receipts, and Booth Sale Identifier poster) ready for them to pick-up.  Contact customercare@girlscoutsoc.org in more materials are needed.

Service Unit Cookie Rewards Coordinator

Service Unit Cookie Recognitions Coordinator online training will be available on http://www.gsoclearning.com/  beginning March 13, 2019. 

Verify the name and address under Service Unit Information in ABC Smart Cookies has been correctly updated with your information with your Service Unit Cookie Manager (Service Unit Plan Book page 8).

Booth Sale Coordinator

Rain or Shine: Booth Sales Begin this Friday! Remind troops to keep cookies dry by taking a cooler to store them in, keeping them off the ground, or using a wagon or a cart with a tarp over the top.

WAZE Booth Sales! Remind troops to review page 22 of the Troop Plan Book for WAZE Booth Sale guidelines and cancellation policy.

The online Adult Booth Sale Training is now live! All adults participating in booth sales must complete online Booth Sale training, even for parent/daughter booth sales. Click here to get started.

Find answers fast in your Booth Sale Coordinator Plan Book

February 15:

  • Booth sales begin!

February 19 – March 20:

March 9-10:

  • Super Booth Sale Weekend

March 10:

  • Cookie Program ends! 
Top Resources and Reminders

Please note that Girl Scouts of Orange County offices and shop will be closed on Monday, February 18, for the Presidents’ Day holiday.

Gluten Free Caramel Chocolate Chip Available Online Again!
This popular new cookie will be available (while supplies last) via our Smart Cookies Direct Ship program beginning this Thursday, February 14th after 11 AM PST.

Rain or Shine: Booth Sales Begin this Friday, February 15
A Girl Scout is prepared for any type of weather. Store cookies off the ground and in a cool, dry location, like in an empty cooler or tarp-covered wagon. To prevent melting, store with a towel between the cookies and ice packs. Check with your Booth Sale Coordinator if an E-Z up is needed. Booth Angels will be visiting booths with certificates starting this weekend! Check out the Booth Sale Guidelines and Tips (Troop Plan Book pages 21-24) for ideas to make your booth stand out. Don’t forget to wear your Girl Scout uniform! Select booths will be advertised on Waze starting this weekend.

**If you need to cancel a booth sale reservation, you must cancel in Smart Cookies right away, preferably by 10 am the Monday prior so we can open the shift for other interested sellers. Thank you!**

This week on gscookiesetc.org:

Get Your Selling in the Rain Patch

Take a photo of your Girl Scout or Troop selling in the rain and tag us @GirlScoutsOC on Facebook, Twitter, or Instagram. Bring your post into our Irvine or Yorba Linda Girl Scout Shop to pick up a FREE Selling in the Rain patch for each girl in the photo.

Selling in the Rain Patches will be available for pick up starting Tuesday, February 19 while supplies last. Limit 1 per Girl Scout member in post.

 

Volume 7 | February 5, 2019

Service Unit Cookie Manager

Last Call for Mega Shortages - Troops should contact a cupboard to make arrangements to pick-up the cookies they were shorted at the mega delivery by Friday, February 9, 2019.  Include “Mega Shortage” in the subject line and the following information in the body of the email:

  • Service Unit
  • Troop #
  • What they were missing (variety and # of cases)
  • Contact information

The Cupboard Manager will confirm receipt of the email and arrange a pick-up date and time with the troop.  The Cupboard Location listing is located on gscookies.org/cookies/resources-forms.  You will need the ID and password for the Volunteer Network located in the Troop Plan Book.

Mega Overages – Troop should email cookies@girlscoutsoc.org letting us know they received too many cookies.  Include “Mega Overage” in the subject line and the following information in the body of the email:

  • Service Unit
  • Troop #
  • What extra cookies they received (variety and # of cases)
  • Do they want to keep or return the overage
  • Contact information

The Council will make the transfer in ABC Smart Cookies if the troop has decided to keep the cookies and will give instructions on where to take the cookies if they want to return the overage.

Girl Money Reminders: Feb 1 – March 8
(Service Unit Plan Book  page 25)
Remind troops to collect money from girls’ families frequently.
Remind troops that the first payment is coming up on Wednesday, February 20, 2019 and should be depositing money into their Troop accounts frequently.

  • Troops should complete a new Troop Banking form if their bank account information has changed.

Mystery Houses Needed
Volunteer to be a Mystery House Host by signing up here.

Add/Delete Troops or Girls in ABC Smart Cookies

Service Unit Cookie Distributor

Thank You!
Thank you to everyone who helped out at the Mega Deliveries!  Your volunteers were awesome!  Please forward our thanks and compliments. Thanks so much for bringing water bottles, ice, a cooler, snacks and your smiles. It was VERY appreciated by all the volunteers!

Last Call for Mega Shortages - Troops should contact a cupboard to make arrangements to pick-up the cookies they were shorted at the mega delivery by Friday, February 9, 2019.  Include “Mega Shortage” in the subject line and the following information in the body of the email:

  • Service Unit
  • Troop #
  • What they were missing (variety and # of cases)
  • Contact information

The Cupboard Manager will confirm receipt of the email and arrange a pick-up date and time with the troop.  The Cupboard Location listing is located on gscookies.org/cookies/resources-forms.  You will need the ID and password for the Volunteer Network located in the Troop Plan Book.

Mega Overages – Troop should email cookies@girlscoutsoc.org letting us know they received too many cookies.  Include “Mega Overage” in the subject line and the following information in the body of the email:

  • Service Unit
  • Troop #
  • What extra cookies they received (variety and # of cases)
  • Do they want to keep or return the overage
  • Contact information

The Council will make the transfer in ABC Smart Cookies if the troop has decided to keep the cookies and will give instructions on where to take the cookies if they want to return the overage.    

Service Unit Cookie Materials Coordinator

Troops are continuing to join the Cookie Program!  Please have materials (Family Guide, Recognition flyers, Troop Plan Book, Cookie Receipts, and Booth Sale Identifier poster) ready for them to pick-up.  Contact customercare@girlscoutsoc.org in more materials are needed.

Service Unit Cookie Rewards Coordinator

Service Unit Cookie Recognitions Coordinator online training will be available on http://www.gsoclearning.com/  beginning March 13, 2019. 

Verify the name and address under Service Unit Information in ABC Smart Cookies has been correctly updated with your information with your Service Unit Cookie Manager (Service Unit Plan Book page 8).

Booth Sale Coordinator

Ralphs, Stater Bros., and Joann Update- List of approved locations have been posted on http://gscookiesetc.org/cookies/resources-forms/. We will continue to update this list as more locations are approved.

The online Adult Booth Sale Training is now live! All adults participating in booth sales must complete online Booth Sale training, even for parent/daughter booth sales. Click here to get started.

Find answers fast in your Booth Sale Coordinator Plan Book.  

January 28- February 14:

  • Troops run Booth Sale Reports to check accuracy of lottery assignments
  • Continue to update booth sale locations as secured and troop assignments in ABCSmartCookies and the Booth Sale Spreadsheet

February 5-6:

  • Troops book their own booth sales online using ABC Smart Cookies
  • Fall Product Bonus troops have early access on February 5, 2019
  • Open to all troops on February 6, 2019

February 15:

  • Booth sales begin! 
Top Resources and Reminders

A Message About the New Gluten-free Caramel Chocolate Chip Cookie 
Direct ship sales of the Gluten Free Caramel Chocolate Chip cookie are tracking significantly higher than anticipated and ABC Bakers recently notified us that the cookie is sold out on online. Due to high demand, Girl Scouts of Orange County has also sold out of the supply of any additional cookies we had available to troops. Troops who ordered the cookie in advance of the sale may still have it in their inventory.

Girl Scouts of Orange County will alert our members if we receive notice from ABC Bakers that they become available again online.

Adult Booth Sale Training
The online Adult Booth Sale Training is now live! All Adults participating in booth sales must complete online Booth Sale training, even for parent/daughter booth sales. Click here to get started.

Girl Packets
All content in the Girl Packets are now available online! These helpful resources can be found here.

This Week’s Important Tools & Resources on gscookiesetc.org:

 

Level Vest Fun Patches - Wear your full uniform into the GSOC Shop and get a Level Vest Fun Patch FREE! The adult who comes in-store with the girl will get 15% off an Adult Apparel Item. February 11 through March 10, 2019. While Supplies Last. In-Store Only. One Per Customer.

 

Volume 6 | January 29, 2019

Service Unit Cookie Manager

Mega Shortages – Troops should contact a cupboard to make arrangements to pick-up the cookies they were shorted at the mega delivery.  Include “Mega Shortage” in the subject line and the following information in the body of the email:

  • Service Unit
  • Troop #
  • What they were missing (variety and # of cases)
  • Contact information

The Cupboard Manager will confirm receipt of the email and arrange a pick-up date and time with the troop. The Cupboard Location listing is located on gscookies.org/cookies/resources-forms.  You will need the ID and password for the Volunteer Network located in the Troop Plan Book.

Mega Overages – Troop should email cookies@girlscoutsoc.org letting us know they received too many cookies.  Include “Mega Overage” in the subject line and the following information in the body of the email:

  • Service Unit
  • Troop #
  • What extra cookies they received (variety and # of cases)
  • Do they want to keep or return the overage
  • Contact information

The Council will make the transfer in ABC Smart Cookies if the troop has decided to keep the cookies and will give instructions on where to take the cookies if they want to return the overage.

Damaged Product – Complete the Damaged Product Report and contact a cupboard.

Cupboard Listing – A full listing is up on the Volunteer Network and cupboard location flyer can be found on the Resources/Forms page on gscookiesetc.org/cookies/.

Service Unit Cookie Distributor

Thank You! – Thank you to everyone who helped out at the Mega Deliveries!  Your volunteers were awesome!  Please forward our thanks and compliments. Thanks so much for bringing water bottles, ice, a cooler, snacks and your smiles. It was VERY appreciated by all the volunteers!

Mega Shortages – Troops should contact a cupboard to make arrangements to pick-up the cookies they were shorted at the mega delivery.  Include “Mega Shortage” in the subject line and the following information in the body of the email:

  • Service Unit
  • Troop #
  • What they were missing (variety and # of cases)
  • Contact information

The Cupboard Manager will confirm receipt of the email and arrange a pick-up date and time with the troop. The Cupboard Location listing is located on gscookies.org/cookies/resources-forms.  You will need the ID and password for the Volunteer Network located in the Troop Plan Book.

Mega Overages – Troop should email cookies@girlscoutsoc.org letting us know they received too many cookies.  Include “Mega Overage” in the subject line and the following information in the body of the email:

  • Service Unit
  • Troop #
  • What extra cookies they received (variety and # of cases)
  • Do they want to keep or return the overage
  • Contact information

The Council will make the transfer in ABC Smart Cookies if the troop has decided to keep the cookies and will give instructions on where to take the cookies if they want to return the overage.

Service Unit Deliveries – Please let Lisa know about your delivery and if you have any issues (shortages, too many cookies, etc.) which need our assistance.

Service Unit Cookie Materials Coordinator

Troops are continuing to join the Cookie Program!  Please have materials (Family Guide, Recognition flyers, Troop Plan Book, Cookie Receipts, and Booth Sale Identifier poster) ready for them to pick-up. Contact customercare@girlscoutsoc.org in more materials are needed.

Service Unit Cookie Rewards Coordinator

Service Unit Cookie Recognitions Coordinator online training will be available on http://www.gsoclearning.com/  beginning March 13, 2019. 

Verify the name and address under Service Unit Information in ABC Smart Cookies has been correctly updated with your information with your Service Unit Cookie Manager (Service Unit Plan Book page 8).

Booth Sale Coordinator

Ralphs, Stater Bros., and Joann Update- List of approved locations have been posted on http://gscookiesetc.org/cookies/resources-forms/. We will continue to update this list as more locations are approved.

Find answers fast in your Booth Sale Coordinator Plan Book.  

January 23-26:

  • Review booth sale assignments for accuracy.

January 27:

  • Cookie program begins!

January 28- February 14:

  • Troops run Booth Sale Reports to check accuracy of lottery assignments
  • Continue to update booth sale locations as secured and troop assignments in ABCSmartCookies and the Booth Sale Spreadsheet

February 5-6:

  • Troops book their own booth sales online using ABCSmartCookies
  • Fall Product Bonus troops have early access on February 5, 2019
  • Open to all troops on February 6, 2019

February 15:

  • Booth sales begin! 
Top Resources and Reminders

A Message About the New Gluten-free Caramel Chocolate Chip Cookie 
Direct ship sales of the Gluten Free Caramel Chocolate Chip cookie are tracking significantly higher than anticipated. ABC Bakers recently notified us that the cookie is currently sold out online. Due to high demand, Girl Scouts of Orange County has also sold out of the supply of any additional cookies we had available to troops. Troops who ordered the cookie in advance of the sale may still have it in their inventory. 

Girl Scouts of Orange County will alert our members if we receive notice from ABC Bakers if they become available again online. 

We express our sincere thanks to everyone who gave time this Saturday to help distribute Girl Scout Cookies to over 700 troops across Orange County and to those who picked up cookies. Whether you volunteered on the ground at our Lake Forest or Anaheim Mega Delivery locations, or loaded your car, truck, or moving van full of cookies, your support makes our Cookie Program possible.

We are aware that there were long lines at the Anaheim Mega Delivery location and want to apologize. We experienced an unexpected shortage of volunteers during several timeslots at the Anaheim location, which slowed processing times. We are reviewing ways we can improve traffic control to reduce wait times next year. Thank you for your patience and for everything you are doing to make sure our Girl Scout Cookie Pros have an incredible experience this season!

This Week’s Important Tools & Resources on gscookiesetc.org :

 

Volume 5 | January 22, 2019

Service Unit Cookie Manager

Below is the list of 33 Troops that do NOT have a Troop Banking Form on file, but they placed an Initial Cookie Order. 

  • Deactivate User Account in ABC Smart Cookies Immediately (Service Unit Plan Book pages 14 & 18)
    • TCC cannot be appointed until form is completed

Troop will NOT be permitted to pick-up cookies until form is completed.

Service Unit

Troops

SU103 La Cypress Park

6046, 7144

SU104 Anaheim

7162

SU105 Los Alamitos Rossmoor

4276

SU202 Yorba Linda West

4000

SU302 West Garden

411, 7400

SU304 Ocean View

7351

SU305 HB Peirside

3641

SU306 Surf City

4629, 5741

SU401 Garden Valley

4167, 6305

SU402 Tustana

2279, 4204

SU405 Newport Harbor

3529, 3705, 3741, 4284, 4598, 5388, 6387, 7492, 7490

SU502 Heart of Irvine

3210

SU603 Rancho Portola

7616

SU604 Mission Viejo

7632

SU605 Rancho Trabuco

2706

SU606 Oso Valley

7666

SU607 Ladera Valley

3320, 4390, 4393, 4620

January 25-28  Delivery and Distribution (Service Unit Plan Book page 19)

  • Provide support to your Service Unit Distributor.  They are in charge of cookie distribution.

SU Delivery

Print the dot sheets using the Dot Sheet report in ABC Smart Cookies and pass along to your Service Unit Distributor.

Mega Deliveries

Service Unit and Troop instructions are posted here.

Girl Packets

Girls should receive their girl packets in the mail this week.  These packets consist of the Cookie Order Card, Money Envelope, letter to the parents, Cookie Guide for Girls containing goal-tracking tools, Cookie Share information, a Simple Script for girls to use while going door to door and more!  Electronic copies of the girl packet resources are located on the Resources and Forms page at gscookiesetc.org/cookies. Any Girl Scouts who has not received their packet by Monday, January 28, 2019 should contact customercare@girlscoutsoc.org.

Adult Booth Sale Training

All Adults participating in booth sales must complete online Booth Sale training, even for parent/daughter booth sales.  This training can be found at gscookiesetc.org/cookies/ will go live in early February. 

Service Unit Cookie Distributor

This message is for Service Units doing Mega Deliveries only.

MEGA DELIVERY

Saturday, January 26, 2019 - Rain or Shine so be prepared!

Show Up, Bring Water, Snacks & A Girl Scout Smile!

  1. Arrive EARLY so you have time to drop off stuff & park.
  2. Drop off water in a wheeled cooler with ice, snacks and Volunteer Roster at Volunteer Check-In.
  3. Work Check-Out/Information Station. Bring TCC roster with phone numbers in case of no shows.

Rain plan: Mega Deliveries will happen even if it rains.  Dress accordingly and be prepared to get wet!

More information is available at: http://gscookiesetc.org/cookies/mega-delivery-pick-up-information-2/

Below is the list of 33 Troops that do NOT have a Troop Banking Form on file, but they placed an Initial Cookie Order.  Please work with your Service Unit Cookie Manager to follow up with these troops regarding their Troop Banking Form. Troops will NOT be permitted to pick-up cookies until form is completed.

Service Unit

Troops

SU103 La Cypress Park

6046, 7144

SU104 Anaheim

7162

SU105 Los Alamitos Rossmoor

4276

SU202 Yorba Linda West

4000

SU302 West Garden

411, 7400

SU304 Ocean View

7351

SU305 HB Peirside

3641

SU306 Surf City

4629, 5741

SU401 Garden Valley

4167, 6305

SU402 Tustana

2279, 4204

SU405 Newport Harbor

3529, 3705, 3741, 4284, 4598, 5388, 6387, 7492, 7490

SU502 Heart of Irvine

3210

SU603 Rancho Portola

7616

SU604 Mission Viejo

7632

SU605 Rancho Trabuco

2706

SU606 Oso Valley

7666

SU607 Ladera Valley

3320, 4390, 4393, 4620

This message is for Service Units doing their own delivery (not a Mega).

Jan 25–28: Delivery & Distribution of Cookies (Service Unit Distributor Checklist)

  • No Troop Banking Form = no cookies. See 2018-2019 Troop Banking Form Received list on which will be updated on 1/24.  After 1/24, volunteer must bring copy of Troop Banking Form email confirmation to pick-up cookies.
  • Receive Dot Sheets from SU Cookie Manager
  • Accept delivery of SU cookie order including Gluten Free
  • Distribute cookies
  • Have troops sign Dot Sheet & keep for SU receipt
  • Submit signed Dot Sheets to SU Cookie Manager

 

Rain plan: Deliveries will happen even if it rains.  Have a rain plan ready, dress accordingly and be prepared to get wet!

Service Unit Cookie Materials Coordinator

Troops are continuing to join the Cookie Program!  Please have materials (Family Guide, Recognition flyers, Troop Plan Book, Cookie Receipts, and Booth Sale Identifier poster) ready for them to pick-up.  Contact customercare@girlscoutsoc.org in more materials are needed.

Service Unit Cookie Rewards Coordinator

Service Unit Cookie Recognitions Coordinator online training will be available on http://www.gsoclearning.com/  beginning March 13, 2019. 

Verify the name and address under Service Unit Information in ABC Smart Cookies has been correctly updated with your information with your Service Unit Cookie Manager (Service Unit Plan Book page 8).

Booth Sale Coordinator

Ralphs, Stater Bros., and Joann Update- List of approved locations have been posted on http://gscookiesetc.org/cookies/resources-forms/. We will continue to update this list as more locations are approved.

Find answers fast in your Booth Sale Coordinator Plan Book.  

January 22

January 23-26

  • Review booth sale assignments for accuracy.

January 27

  • Cookie program begins!
Top Resources and Reminders

A Message About the New Gluten-free Caramel Chocolate Chip Cookie
Direct ship sales of the Gluten Free Caramel Chocolate Chip cookie are tracking significantly higher than anticipated. ABC Bakers has informed us that the cookie is currently sold out on the Girl Scout Cookie Program’s online platform. Gluten Free Caramel Chocolate Chip cookies will be distributed to all Girl Scouts of Orange County troops that ordered the cookie in September, as well as those who submitted a wait list order.

Girl Scouts of Orange County will alert our members if we receive notice from ABC Bakers if they become available online.

This week on gscookiesetc.org/cookies/

Visit gscookiesetc.org/cookies for forms like the Troop Banking Form, resources, and more!

 

Volume 4 | January 15, 2019

Service Unit Cookie Manager

Find answers quickly in your Service Unit Plan book!

January 15-22: Girl Mailing (Service Unit Plan book page 18)

  • Cookie Guide for Girls arrive in Girl mailboxes

January 17: Paperwork Due to Council (Service Unit Plan book page 18)

  • Dot Sheets are due from Service Units in the Council Mega Deliveries
  • Email the completed Troop Cookie Coordinator Roster to GSOC
  • Submit updated Troop Cookie Coordinator Roster to GSOC as necessary until 11:59 pm on March 1, 2019

January 17: Non-Appointment of Troop Cookie Coordinators (Service Unit Plan book page 18)

If a Troop Cookie Coordinator has not been appointed by January 18th, send an email to Troop Cookie Coordinators and the Troop Leader explaining that the Troop Cookie Coordinator cannot pick-up the troop’s cookies using the Cannot Pick-Up Cookies template on gscookiesetc.org/Cookies/Resources-Forms

January 21: Girls Receive Registration Email for ABCSmartCookies (Service Unit Plan book page 18)

Volunteer Help needed for Irvine Cupboard:
Volunteers still needed for shifts at the Irvine Cupboard.  Contact cookies@girlscoutsoc.org for more information.

Service Unit Cookie Distributor

Due now

For Service Unit Delivery: 

  • Receive Dot Sheets from SU Cookie Manager
  • Create a rain plan - deliveries will happen even if it rains

For Service Units participating in the Council’s mega deliveries:

  • Please review the Service Unit and Troop instructions for your Cookie Mega Delivery location on Saturday, January 26, 2019 located on gscookiesetc.org/cookies/resources-forms
  • Refer troops to the Mega Delivery Troop instructions for your mega location
  • See list below for your Service Unit’s mega delivery location

North County (Business Complex next to Honda Center at xxxx Douglass, Anaheim 92806):  101-Brea, 102-Fullerton/LaHabra, 103-LaCypressPark, 104-Anaheim, 201-Placentia, 202-Yorba Linda West, 203-Yorba Linda East, 204-Orange Villa, 205-Anaheim Hills, 206-Santiago Creek, 302-West Garden, 304-Ocean View, 305-HB Pierside, 306-Surf City, 401-Garden Valley, 402-Tustana,

South County (Saddleback Church):  403-Tustin East, 404-Newport Mesa, 405-Newport Harbor, 501-South Irvine, 502-Heart of Irvine, 503-North Irvine, 505-Aliso Viejo, 506-Niguel Coast, 602-Lake Forest, 603-Rancho Portola, 604-Mission Viejo, 605-Rancho Trabuco, 606-Oso Valley, 607-Ladera Ranch

  • Remind troops to secure drivers (must be “Troop Helpers”) and a volunteer to work 2 hour shift (does not need to be a Girl Scout and cannot be a driver)
Service Unit Cookie Materials Coordinator

Troops are continuing to join the Cookie Program!  Please have materials (Family Guide, Recognition flyers, Troop Plan Book, Cookie Receipts, and Booth Sale Identifier poster) ready for them to pick-up.  Contact customercare@girlscoutsoc.org in more materials are needed.

Service Unit Cookie Rewards Coordinator

Service Unit Cookie Recognitions Coordinator online training will be available on http://www.gsoclearning.com/  beginning March 13, 2019. 

Verify the name and address under Service Unit Information in ABC Smart Cookies has been correctly updated with your information with your Service Unit Cookie Manager (Service Unit Plan Book page 8) 

Booth Sale Coordinator

Ralphs and Stater Bros. Update- List of approved Ralphs locations have been posted on http://gscookiesetc.org/cookies/resources-forms/. We will continue to update this list as more locations are approved.

Find answers fast in your Booth Sale Coordinator Plan Book.

January 14-21:

  • Begin to upload booth sale locations, times, and dates into ABCSmartCookies.
  • Continue to update booth sale locations as secured and troop assignments into ABCSmartCookies and the Booth Sale Spreadsheet

January 22:

January 23-26:

  • Review booth sale assignments for accuracy.

January 27:

Cookie program begins!

Top Resources and Reminders

Visit gscookiesetc.org/cookies for Troop Banking Form Listing, resources and forms and more!

This week on gscookiesetc.org/cookies/

Note: If you do have customers ask about the Prop 65 warning, we have created the resource “How to prepare your Cookie Pro for questions about Prop 65” to support you and your Girl Scout with this year’s program.

 

Volume 3 | January 8, 2019

Service Unit Cookie Manager

Find answers quickly in your Service Unit Plan book!

Happy New Year! Thank you for assisting troops over the holiday break!   

GSOC will upload girls into ABC Smart Cookies today in the am & again at 5pm – if a girl is not in ABC Smart Cookies, must have attempted to register & submitted request for help to customercare@girlscoutsoc.org or girl will NOT be eligible to earn the Hydration Pack and stellar seller kit. 

Girl uploads will continue throughout the program period. Girls registering after January 8th will NOT earn the duffle bag and stellar seller kit.

January 8: Troop Initial Order (Service Unit Plan book page 14)

Troops place Initial Orders in ABC Smart Cookies by 11:59pm

  • Monitor entries made by Troops in ABC Smart Cookies and contact Troop to resolve errors
  • Initial orders are entered by CASES
  • Council will enter Gluten-Free on Thursday, January 10
  • Gluten-Free counts towards the initial order

January 9: Service Unit Initial Order Processing (Service Unit Plan book page 14-18)

  • Check each troop’s order using the Manage Order Feature or by running the Delivery Station Order Detail report
  • Initial orders are entered by CASES.
  • Make initial order corrections; Create initial orders for Troops who missed the deadline as necessary
  • Deactivate ABC Smart Cookies account and send email if Troop has not met appointment requirements

January 11: Begin Printing Dot Sheets

  • Begin printing Dot Sheets on January 11 so they include troop Gluten Free orders.  Council will enter the Gluten Free orders for each troop on January 10.

January 15-21: Girl Mailing (Service Unit Plan book page 18)

  • Cookie Guide for Girls arrive in Girl mailboxes

January 17: Paperwork Due to Council (Service Unit Plan book page 18)

  • Dot Sheets are due from Service Units in the Council Mega Deliveries
  • Email the completed Troop Cookie Coordinator Roster to GSOC
  • Submit updated Troop Cookie Coordinator Roster to GSOC as necessary until 11:59 pm on March 1, 2019

Volunteer Help needed for Irvine Cupboard:

Volunteers still needed for shifts at the Irvine Cupboard.  Contact cookies@girlscoutsoc.org for more information.

Service Unit Cookie Distributor

Due now

  • Complete SU Cookie Distributor online training at  www.gsoclearning.com/
  • Notify Troops of Delivery & Distribution day

For Service Unit Delivery: 

  • Secure location & create a rain plan
  • Request Certificate of Insurance or Additional Insurance for non-members using the  Online Facility and Insurance Requests form, if required
  • Ensure Delivery Station has been updated in ABC Smart Cookies with your Service Unit Cookie Manager (Service Unit Plan book page 8)

For Service participating in the Council’s mega deliveries:

  • Please review the Service Unit instructions for your Cookie Mega Delivery location on Saturday, January 26, 2019 are now available on  gscookiesetc.org/cookies/resources-forms
  • See list below for your Service Unit’s mega delivery location

North County (Business Complex next to Honda Center at xxxx Douglass, Anaheim 92806):  101-Brea, 102-Fullerton/LaHabra, 103-LaCypressPark, 104-Anaheim, 201-Placentia, 202-Yorba Linda West, 203-Yorba Linda East, 204-Orange Villa, 205-Anaheim Hills, 206-Santiago Creek, 302-West Garden, 304-Ocean View, 305-HB Pierside, 306-Surf City, 401-Garden Valley, 402-Tustana,

South County (Saddleback Church):  403-Tustin East, 404-Newport Mesa, 405-Newport Harbor, 501-South Irvine, 502-Heart of Irvine, 503-North Irvine, 505-Aliso Viejo, 506-Niguel Coast, 602-Lake Forest, 603-Rancho Portola, 604-Mission Viejo, 605-Rancho Trabuco, 606-Oso Valley, 607-Ladera Ranch

  • Remind troops to secure drivers (must be “Troop Helpers”) & a volunteer to work 2 hour shift (does not need to be a Girl Scout & cannot be a driver)
Service Unit Cookie Materials Coordinator

Troops are continuing to join the Cookie Program!  Please have materials (Family Guide, Recognition flyers, Troop Plan Book, Cookie Receipts, and Booth Sale Identifier poster) ready for them to pick-up.  Contact  customercare@girlscoutsoc.org in more materials are needed.

Service Unit Cookie Rewards Coordinator

Service Unit Cookie Recognitions Coordinator online training will be available on  www.gsoclearning.com/ beginning March 13, 2019. 

Verify the name and address under Service Unit Information in ABC Smart Cookies has been correctly updated with your information with your Service Unit Cookie Manager (Service Unit Plan Book page 8)

Booth Sale Coordinator

Happy New Year! Thank you for continuing to secure your booth sale locations over the holiday break! 

Booth Sale Coordinators have been added to ABCSmartCookies. If you did not receive your launch, email customercare@girlscoutsoc.org for assistance.

Ralphs and Stater Bros. Update- List of approved Ralphs locations have been posted on gscookiesetc.org/cookies/resources-forms/. We will continue to update this list as more locations are approved.

Find answers fast in your Booth Sale Coordinator Plan Book.

December 5-January 13:

  • Begin securing booth sale locations for your Service Unit
  • Conduct Service Unit Cookie Booth Sale Lottery
  • Use Booth Sale Spreadsheet to list booth locations, times, and dates

January 14-21:

  • Begin to upload booth sale locations, times, and dates into ABCSmartCookies.
  • Continue to update booth sale locations as secured and troop assignments into ABCSmartCookies and the Booth Sale Spreadsheet\

January 22:  (Date is previous volume is incorrect. Can you please update?)

Top Resources and Reminders

Service Units

Cookie Pro Contest

Cookie pros! It’s time to unleash your G.I.R.L. (Go-getter, Innovator, Risk-taker, Leader)™ potential and put that I-can-do-anything super hero cape into motion for a chance to win BIG! Are you ready to show the world your barrier-breaking, goal-crushing, world-changing superpower? Your VIP adventure at Warner Bros. Studios featuring the bold and brave DC Super Hero Girls awaits! Click here to enter now and download the mini graphic novel template to get started!

Visit gscookiesetc.org/cookies for Troop Banking Form Listing, resources and forms and more!

This week on gscookiesetc.org/cookies/

 

Volume 2 | December 18, 2018

Service Unit Cookie Manager

Find answers quickly in your Service Unit Plan book!

November 30 and later  After Training: (Service Unit Plan book pages 7-12)

  • Review Service Unit Stretch Bonus requirements with the Service Team
  • Logon to ABC Smart Cookies with ID and Password you created to modify your user account, set-up Troop Users and send registration emails to Troop Cookie Coordinators.
  • Reminder: SUs will NOT be able to add, edit or delete girls or troops in ABC Smart Cookies.
  • Resend Registration email to Troop Cookie Coordinators as needed (page 10 of Service Unit Plan book)
  • Appoint Troop Cookie Coordinators.  No more than two troop users per Troop.
  • Support Troops in determining their Initial Order referring to Initial Order Support on page 12 of the Service Unit Plan Book and 2018 Cookie Sales History Chart

Please note:  When Troops place their initial order in ABCSmartCookies, they must click on the delivery station at the bottom of the troop initial order page to make the delivery station “stick” for their troop order.  If the troop does not complete this step, their order will not show up on the delivery tickets, delivery station summary or summary detail reports.  Refer Troops to page 12 of the Troop Plan Book for instructions.

Service Unit Cookie Distributor

Now-January 6

For Service Unit Delivery:  Secure location and create a rain plan. Request Certificate of Insurance or Additional Insurance for non-members using the Online Facility and Insurance Requests form, if required. Ensure Delivery Station has been updated in ABC Smart Cookies (Service Unit Plan Book page 8)

  • For Mega Delivery on Saturday, January 26 North and South County locations:  Remind troops to secure drivers (must be “Troop Helpers”) and volunteer to work 2 hour shift (does not need to be a Girl Scout & cannot be a driver)
Service Unit Cookie Materials Coordinator

Troops are continuing to join the Cookie Program!  Please have materials (Family Guide, Recognition flyers, Troop Plan Book, and Cookie Receipts) ready for them to pick-up.  Contact customercare@girlscoutsoc.org in more materials are needed.

Service Unit Cookie Rewards Coordinator

Service Unit Cookie Recognitions Coordinator online training will be available on http://www.gsoclearning.com/  beginning March 13, 2019.  

Booth Sale Coordinator

Find answers fast in your Booth Sale Coordinator Plan Book.  

December 5 – January 13

  • Begin securing booth sale locations for your Service Unit
  • Conduct Service Unit Cookie Booth Sale Lottery
  • Use Booth Sale Spreadsheet to list booth locations, times, and dates

January 14-21

  • Begin to upload booth sale locations, times, and dates into ABCSmartCookies.
  • Continue to update booth sale locations as secured and troop assignments into ABCSmartCookies and the Booth Sale Spreadsheet

January 23

Submit Booth Sale Spreadsheet to cookies@girlscoutsoc.org – booth sale locations, dates, times, and initial troop assignments MUST be submitted using the Booth Sale Spreadsheet.  Send updated Booth Sale Spreadsheet as changes occur.

Top Resources and Reminders

 

Volume 1 | December 12, 2018

Service Unit Cookie Manager

Find answers quickly in your Service Unit Plan book!  An electronic copy is on the Cookie website (www.gscookiesetc.org/cookies/resources-forms) and the Volunteer Network.

Do Now!

  • Receive registration email from ABC Smart Cookies (noreply@abcsmartcookies.com)
  • Create your account in ABC Smart Cookies
  • Verify the troops listed in ABC Smart Cookies belong to your Service Unit (girls will be uploaded into ABC Smart Cookies every Monday and Thursday beginning at 4 pm)
  • Submit a request to add any missing troop in ABC Smart Cookies to customercare@girlscoutsoc.org

November 30 and later After Training (Service Unit Plan book pages 7-12)

  • Review Service Unit Stretch Bonus requirements with the Service Team
  • Logon to ABC Smart Cookies with ID and Password you created to modify your user account, manage your delivery station only if you are doing your own Service Unit delivery, set-up Troop Users and send registration emails to Troop Cookie Coordinators (only two Troop Cookie Coordinators per Troop).

Reminder: SUs will NOT be able to add, edit or delete girls or troops in ABC Smart Cookies.

By January 5

  • Offer Cookie Rookie Talk or Initial Order workshop for Service Unit Stretch Bonus (See SU Cookie Manager Part 1 online training)
  • Check troops have created an Initial Order (ensure initial orders are in cases; contact troop if order appears too large, small or no order); Run Uncommitted Orders Listing report
Service Unit Cookie Distributor

Now-January 6

For Service Unit Delivery:  Secure location & create a rain plan. Request Certificate of Insurance or Additional Insurance for non-members using the Online Facility and Insurance Requests form, if required. Ensure Delivery Station has been updated in ABC Smart Cookies (Service Unit Plan Book page 8)

For Mega Delivery on Saturday, January 26 North and South County locations:  Remind troops to secure drivers (must be “Troop Helpers”) & a volunteer to work 2 hour shift (does not need to be a Girl Scout & cannot be a driver)

Service Unit Cookie Materials Coordinator

Troops are continuing to join the Cookie Program!  Please have materials (Family Guide, Recognition flyers, Troop Plan Book, Cookie Receipts, and Booth Sale Identifier poster) ready for them to pick-up.  Contact customercare@girlscoutsoc.org in more materials are needed.

Service Unit Cookie Rewards Coordinator

Welcome Service Unit Cookie Rewards Coordinators to the 2019 Cookie Program!  You have picked an awesome time to volunteer for the Service Unit Cookie Team.  We have created an online fast track just for you! Thank you for volunteering for this important role. 

Service Unit Cookie Recognitions Coordinator online training will be available on http://www.gsoclearning.com/ beginning March 13, 2019.  

Booth Sale Coordinator

December 5 – January 13

  • Begin securing booth sale locations for your Service Unit
  • Conduct Service Unit Cookie Booth Sale Lottery
  • Use Booth Sale Spreadsheet to list booth locations, times, and dates

December 11

  • Submit Service Unit Booth Sale Plan to Council
  • Notify troops of any special privileges or requirements

January 14-21

  • Begin to upload booth sale locations, times, and dates into ABCSmartCookies.
  • Continue to update booth sale locations as secured and troop assignments into ABCSmartCookies and the Booth Sale Spreadsheet

January 23

Submit Booth Sale Spreadsheet to cookies@girlscoutsoc.org – booth sale locations, dates, times and initial troop assignments MUST be submitted using the Booth Sale Spreadsheet. Send updated Booth Sale Spreadsheet as changes occur.

Top Resources and Reminders

  

  

Looking for More Cookie Updates?

Troop Cookie Coordinator Updates

Family Updates