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Girl Scouts of Orange County 2020 Cookie Program for Volunteers
January 26, 2020 - March 8, 2020

2020 Cookie Program Weekly Updates

***Holiday Council Closure***

Girl Scouts of Orange County's offices and Shop will be closed for the holidays from Dec 25-Jan 6.  See your Plan Book for guidance during the holiday break. Happy Holidays! 

Volume 2 | December 10, 2019

Service Unit Cookie Managers

Find answers quickly in your Service Unit Plan book!

November 20 and later, after training: (Service Unit Plan book pages 7-12)

  • Review Service Unit Stretch Bonus requirements with the Service Team
  • Logon to ABC Smart Cookies with ID and Password you created to modify your user account, set-up Troop Users and send registration emails to Troop Cookie Coordinators

Reminder: SUs will NOT be able to add, edit or delete girls or troops in ABC Smart Cookies.

Please note:  When troops place their initial order in ABC Smart Cookies, they must click on the delivery station at the bottom of the troop initial order page to make the delivery station “stick” for their troop order.  If the troop does not complete this step, their order will not show up on the delivery tickets, delivery station summary or summary detail reports.  Refer troops to page 12 of the Troop Plan Book for instructions.

Service Unit Cookie Distributor

Now-December 19:

  • Review Service Unit Stretch Bonus requirements with the Service Team
  • Complete SU Cookie Distributor online training at gsoclearning.com. Training will be live December 11.
  • Notify troops of delivery & distribution day

For Service Unit Delivery:  Secure location & create a rain plan. Request Certificate of Insurance or Additional Insurance for non-members using the Online Facility and Insurance Requests form, if required. Ensure Delivery Station has been updated in ABC Smart Cookies ( Service Unit Plan Book page 9)

  • For Mega Delivery on Saturday, January 25 North and South County locations:  Remind troops to secure drivers (must be “Troop Helpers”) & a volunteer to work a 2-hour shift (does not need to be a Girl Scout & cannot be a driver)
  • New South Mega Location! Please note that there is a new location for the South Mega. It’s located at Foothill Plaza: 27422 Portola Parkway, Foothill Ranch
Service Unit Cookie Materials Coordinator

Troops are continuing to join the Cookie Program!  Please have materials (Family Guide, Recognition flyers, Troop Plan Book, Cookie Receipts, and Booth Sale Identifier poster) ready for them to pick-up.  Contact customercare@girlscoutsoc.org if more materials are needed.

Service Unit Cookie Rewards Coordinator

Welcome Service Unit Cookie Rewards Coordinators to the 2020 Cookie Program! You have picked an awesome time to volunteer for the Service Unit Cookie Team. We have created an online fast track just for you! Thank you for volunteering for this important role. 

Service Unit Cookie Recognitions Coordinator online training will be available on gsoclearning.com beginning March 11, 2020.  

Booth Sale Coordinators

See Volume 1 | December 4, 2019 in archives below.

  

  

2019 Fall Product Weekly Archives

Volume 1 | December 4, 2019

Service Unit Cookie Managers

Volume 1 | December 4, 2019

Find answers quickly in your Service Unit Plan book!  An electronic copy is on the Cookie website gsCookiesetc.org/cookies/resources-forms and the Volunteer Resource page.

Do Now!

  • Receive registration email from ABC Smart Cookies (noreply@abcsmartcookies.com)
  • Create your account in ABC Smart Cookies
  • Verify the troops listed in ABC Smart Cookies belong to your Service Unit (girls will be uploaded into ABC Smart Cookies every Monday and Thursday beginning at 4 pm)
  • Submit a request to add any missing troop in ABC Smart Cookies to customercare@girlscoutsoc.org

November 30 and Later: After Training (Service Unit Plan book pages 7-13)

  • Review Service Unit Stretch Bonus requirements with the Service Team
  • Logon to ABC Smart Cookies with ID and Password you created to modify your user account, manage your delivery station only if you are doing your own Service Unit delivery, set-up Troop Users and send registration emails to Troop Cookie Coordinators (only two Troop Cookie Coordinators per Troop)

Reminder: SUs will NOT be able to add, edit or delete girls or troops in ABC Smart Cookies.

By December 14:

  • Check troops have created an Early Initial Order to earn the Early Initial Order Reward (ensure initial orders are in cases; contact troop if order appears too large, small or no order)

By January 4:

  • Check troops have created an Initial Order (ensure initial orders are in cases; contact troop if order appears too large, small or no order); Run Uncommitted Orders Listing report (page 15 of Service Unit Plan Book).
Service Unit Cookie Distributor

Volume 1 | December 4, 2019

Now-December 19:

For Service Unit Delivery:  Secure location & create a rain plan. Request Certificate of Insurance or Additional Insurance for non-members using the Online Facility and Insurance Requests form, if required. Ensure Delivery Station has been updated in ABC Smart Cookies (Service Unit Plan Book page 9)

  • For Mega Delivery on Saturday, January 25 North and South County locations:  Remind troops to secure drivers (must be “Troop Helpers”) & a volunteer to work 2 hour shift (does not need to be a Girl Scout & cannot be a driver)
Service Unit Cookie Materials Coordinator

Volume 1 | December 4, 2019

Now-December 19:

For Service Unit Delivery:  Secure location & create a rain plan. Request Certificate of Insurance or Additional Insurance for non-members using the Online Facility and Insurance Requests form, if required. Ensure Delivery Station has been updated in ABC Smart Cookies (Service Unit Plan Book page 9)

  • For Mega Delivery on Saturday, January 25 North and South County locations:  Remind troops to secure drivers (must be “Troop Helpers”) & a volunteer to work 2 hour shift (does not need to be a Girl Scout & cannot be a driver)
Service Unit Cookie Rewards Coordinator

Volume 1 | December 4, 2019

Welcome Service Unit Cookie Rewards Coordinators to the 2020 Cookie Program! You have picked an awesome time to volunteer for the Service Unit Cookie Team. We have created an online fast track just for you! Thank you for volunteering for this important role. 

Service Unit Cookie Recognitions Coordinator online training will be available on gsoclearning.com beginning March 11, 2020.  

Booth Sale Coordinators

Volume 1 | December 4, 2019

Welcome to the 2020 Cookie Program! As a Booth Sale Coordinator you have a very important role in ensuring girls and troops have a successful Cookie Program experience. Thank you so much for volunteering! Here are some upcoming dates to remember:

December 4 – January 12:

  • Begin securing booth sale locations for your Service Unit
  • Conduct Service Unit Cookie Booth Sale Lottery
  • Use Booth Sale Spreadsheet to list booth locations, times, and dates

December 10:

January 13-20:

  • Begin to upload booth sale locations, times, and dates into ABC Smart Cookies
  • Continue to update booth sale locations as secured and troop assignments into ABC Smart Cookies and the Booth Sale Spreadsheet

January 21:

  • All booth sale location information must be uploaded into ABC Smart Cookies
  • Submit Booth Sale Spreadsheet to cookies@girlscoutsoc.org – booth sale locations, dates, times, and initial troop assignments MUST be submitted using the Booth Sale Spreadsheet.  Send updated Booth Sale Spreadsheet as changes occur
  • Super Booth Sale form due



Looking for More Cookie Updates?

Troop Cookie Coordinator Updates

Family Updates